Privacy Policy

Account information

When you sign up, we collect your name, email address, and a securely hashed password. If you sign in with Google, we receive your email, name, and Google profile identifier from Google’s OAuth service.

Audio and transcripts

When you actively start listening in the extension, audio from your microphone and the active browser tab is streamed to our servers and forwarded to OpenAI’s transcription service to produce a text transcript. Transcripts are then passed to OpenAI to detect interview questions and generate answers. We never write raw audio to disk, and we do not store the running transcript of a conversation.

Session notes

For each listening session we save the questions that were detected and the answers we generated for you, so that we can write your session notes when you stop listening and so you can read them again later. In Conversation Mode we save the running notes the assistant produced in the same way. We deliberately do not save the raw transcript of what anyone said — only the questions put to you and the material we generated in response. You can delete any set of notes from the extension at any time.

Your resume and target role

If you use tailored answers, you can upload a resume and paste a job description. The file is read once, its text is sent to OpenAI to be turned into structured facts (roles, projects, skills, metrics, education), and we store those facts along with the job description text and the comparison between them. We do not keep the uploaded file itself. You can remove your resume or delete everything we hold about your background from the extension at any time.

Screen captures

When you press “Look at screen” (or its keyboard shortcut), the extension captures the visible area of the tab you are on, downsizes it, and sends it to OpenAI so the assistant can answer about what is there. Capture only ever happens on that explicit action — never automatically, never in the background. We do not store the image on our servers; only the resulting question heading and answer are saved to your session notes.

Practice recordings

In Practice Studio you record spoken answers. The recording is sent to OpenAI to be transcribed and is not stored by us. We save the resulting text of your answer, the delivery measurements (length, pace, filler-word counts), the scores, and the feedback and rewritten answer produced for you, so you can look back at how a round went. You can delete a practice round at any time.

Preferences and usage

We store the settings you configure (job role, answer style, interview type, experience level) and a running count of questions asked, credits remaining, and your plan.

Billing information

Subscriptions are processed by Stripe. We never see or store your full card details — Stripe returns a customer reference that we use to manage your plan. We retain your plan status, subscription ID, and billing email.

Support data

If you contact support, we store the messages you send us so we can respond and keep a record of the request.

Technical logs

Our servers record minimal logs needed to operate the service — for example, request timestamps, error messages, and rate-limit counters keyed by IP. These logs are short-lived and used only for debugging, security, and abuse prevention.

• To authenticate you and keep you signed in.
• To deliver real-time transcription and AI-generated answers during interviews.
• To write your session notes and keep them available to you afterwards.
• To tailor answers to your own experience when you provide a resume and a job description.
• To answer about what is on your screen when you explicitly ask us to look.
• To score practice answers and give you feedback on them.
• To enforce credit, conversation-time and practice limits, and bill the correct plan.
• To respond to support requests.
• To detect and prevent abuse, fraud, and service degradation.
• To improve product reliability and performance (aggregated metrics only).

• The extension only captures audio while you actively start listening. Stopping listening immediately ends capture.
• Audio is streamed for transcription and is not stored on our servers. Transcripts exist only as long as needed to generate an answer.
• It is your responsibility to use InterviewBuddy in accordance with the consent, recording, and conduct rules of the platform you are on (Zoom, Google Meet, Microsoft Teams, etc.) and the laws of your jurisdiction. Some jurisdictions require all parties on a call to consent to processing of audio.
• The floating answer card is rendered locally in your browser and is not part of any video stream you share unless you explicitly include it.
• Screen capture never happens on its own. Nothing is captured unless you press the button or its keyboard shortcut, and the extension shows you a thumbnail of exactly what was sent.
• Practice Studio records only while you are answering a practice question, and only after you press the record button.

We rely on a small number of carefully chosen providers to deliver the service. Each receives only the data necessary for its role.

• OpenAI— receives streamed audio for transcription and transcripts for question detection and answer generation. See OpenAI’s privacy practices at openai.com/policies/privacy-policy.
• Stripe — processes payments and stores card information directly. See stripe.com/privacy.
• Google OAuth — used only if you choose to sign in with Google. We receive a basic profile (email, name, identifier). See policies.google.com/privacy.
• Resend — delivers transactional emails such as password resets and account notifications.
• MongoDB Atlas & Railway — host our database and application servers.

• Account data is retained for as long as your account is active.
• Audio — from listening and from Practice Studio — is never written to disk on our servers.
• Running transcripts are processed in memory and discarded once the answer is returned.
• Session notes and practice rounds are deleted automatically 90 days after they are created. Deletion is enforced by the database itself, not by us remembering to run something. You can delete either sooner from the extension.
• Your parsed resume and target role are kept until you remove them or delete your account, because they exist to tailor future answers.
• Screen captures and practice recordings are held only for the seconds it takes to answer or score them, and are not stored.
• Billing records are retained as long as required by applicable tax and accounting law.
• Technical logs are typically rotated within 30 days.

We do not sell your personal information. We share data only with the third-party processors listed above, when required by law, or to protect the rights, safety, and property of InterviewBuddy and its users.

We use industry-standard practices including TLS in transit, hashed passwords, JWT-based authentication, and least-privilege access controls. No system is perfectly secure; if you believe your account has been compromised, contact us immediately.

• Access & correction.View and edit your profile from the extension’s settings screen.
• Stop listening. You control when the microphone is on. The extension never captures audio without an explicit start action.
• Delete what we stored. Session notes, practice rounds, your resume, and your whole background profile each have a delete control in the extension, and take effect immediately.
• Delete your account. Email us at admin@buildstory.studio and we’ll remove your account and associated data within 30 days, subject to legal retention obligations.
• Uninstall the extensionat any time from Chrome’s extension manager — this immediately ends all local data access.
• Depending on where you live, you may have additional rights under GDPR, UK GDPR, or CCPA (such as data portability or the right to lodge a complaint with a supervisory authority). Contact us to exercise them.

InterviewBuddy is intended for users aged 16 and over. We do not knowingly collect information from children under 16. If you believe a minor has provided us data, contact us so we can delete it.

Our infrastructure is hosted in regions managed by Railway, MongoDB Atlas, OpenAI, and Stripe. By using the service you consent to the transfer and processing of your information in the countries where these providers operate.

We may update this policy from time to time. Material changes will be highlighted on this page and the “Last updated” date above will change. Continued use of InterviewBuddy after an update constitutes acceptance of the revised policy.

Questions, requests, or complaints? Email admin@buildstory.studio.